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Accoutns Payable Processor

LAWRENCEVILLE, GA 30042

Posted: 08/14/2019 Industry: A/P Clerk Job Number: 10216

ACCOUNTS PAYABLE PROCESSOR 1st shift DIRECT HIRE

JOB DESCRIPTION

BASIC PURPOSE:

PRINCIPLE ACCOUNTABILITIES:

  • Open, stamp and distribute daily incoming mail

  • Access Accounts Payable voice mail box daily, retrieve and address any incoming messages

  • Access Accounts Payable Inbox in Outlook and address any incoming emails

  • Process all domestic, foreign and affiliate invoices for payment

  • Verifies invoices to purchase order receipts and identifies any variances that need to be adjusted

  • Obtain approval for non-purchase order driven invoices

  • Plans weekly check run to include all invoices that are due and take vendor discounts as offered

  • Plans monthly wire transfers to all Affiliates to include all invoices that are due

  • Review all open invoices and prepare worksheet to accrue Material in Transit at the end of each month for domestic and Affiliates

  • Compile all other accruals at month end as necessary

  • Create and post Journal Entries a required

  • Maintain up to date AP Filing system

  • Process wire clearing documents for ACH payments

  • Various other duties assigned by Management

    ESSENTIAL FUNCTIONS:

  • Vouch all domestic purchase order driven invoices

  • Vouch all foreign and Affiliate purchase order driven invoices

  • Vouch all non-purchase order driven invoices

  • Verify that all transactions comply with financial policies and procedures

  • Address any quantity and price variances by sending a tracer form to the buyer for resolution

  • Obtain approval for all non-purchase order driven invoices by sending a tracer form to the

  • Purchaser of service

  • Send weekly Report to all Department Managers of any unresolved issues

  • Scan all invoices, checks, tracer forms and other essential information into the electronic library

  • Participate in SQDC efforts

  • Maintain EDI files and resolve error queue issues

  • Provide back up support to other General Accounting functions as required

    RESPONSIBILITIES AND ADDITIONAL DUTIES:

  • Assist in the monthly and yearly closing process of Accounts Payable

  • Assist with outside audits

  • Assist with various special projects as assigned by Management

  • Maintain updated W-9 Information on Suppliers, review yearly activity and determine who receives a 1099; use software package to create 1099 forms and print 1099 forms at the end of each year

  • Maintain GRIR account balances as assigned

  • Clean up problem accounts, open items and assist vendors/customers with problems

    JOB SPECIFICATIONS/PERSONAL QUALIFICATIONS:

  • Associates Degree and/or 5 years heavy accounts payable experience

  • Experience in computerized accounting system

  • Demonstrate a solid understanding of Expense Accounts and how they are applied in payables processing

  • Understand the difference between Expense, Inventory and Capital; be able to apply in AP processing

  • Proficient in Microsoft Excel and familiarity with Word

  • Proficient in Outlook

  • Ability to maintain high level of accuracy

  • Excellent Communication and interpersonal skills

  • Must be able to prepare written communications

  • Must be 10-key proficient

  • Ability to handle a heavy work load and manage multiple tasks simultaneously

  • Ability to work weekends and overtime as required

  • Attention to detail and good problem solving skills required

  • Ability to accept changing work assignments

  • Ensure confidentiality and security of all financial files

  • Demonstrate sound work ethics

  • Must be a team player

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