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Administrative/ Accounting Assistant


Posted: 09/16/2019 Industry: Administrative Assistant Job Number: 10417

Administrative/Accounting Assistant

The Administrative / Accounting Assistant is primarily responsible for providing administrative and accounting support to the Administrative Director and Controller.

Code vendor invoices
Pay invoices and ensure bills are paid in a timely manner
Charging agents for rent, technology, UPS, copies/prints and postage
Printing & distributing Agents statements monthly
Processing deposits and credit card payments
Uploading paid invoices to shared drive
Research outstanding checks
Void and reissue check s as necessary
Updates address changes into Microsoft AX/OTTO
Email statement of accounts monthly
Match EAP statements to commission statements monthly
Submit FR direct deposit forms to Home Office
Order office supplies
Performing other administrative and office support tasks as needed
Relieves switchboard when necessary

Preferred Skills Experience:
Associates degree or 4 Year college degree preferred
Minimum of two years accounts payable / accounts receivable experience
Ability to maintain confidentiality with sensitive information
Proficient with Microsoft Office Suite
Consistently demonstrates accuracy, thoroughness and dependability
Ability to work independently with little instruction
Keen attention to detail
Flexibility to quickly adjust priorities and shift focus from one task to another

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