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Executive Assistant

COLUMBIA, SC 29203

Posted: 02/12/2019 Industry: Administrative Assistant Job Number: 000005601

Executive Assistant

50K-60K

Columbia, SC

JOB SUMMARY:

Provides administrative support requiring broad and comprehensive experience, skill, and knowledge of the organization’ s policies and practices.

ESSENTIAL JOB FUNCTIONS:
  • Works independently to complete a broad variety of administrative tasks for the COO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that are confidential; arranging complex and detailed domestic and international travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Prepares, composes, and initiates correspondence, memoranda, presentation material, and reports.
  • Organizes and prioritizes workload to meet deadlines.
  • Ability to work independently on projects, meetings and conferences from conception to completion
  • Works closely and effectively with the COO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion.
  • Runs reports using SAP software
  • Maintains appropriate records, files, documentation, etc.
  • Maintains the confidentiality of all information.
  • Processes POs on behalf of the Operation team.
  • Oversees other projects as assigned.

COMPETENCIES:

  • Must be proficient in Word, Excel, Power Point, Outlook and have the aptitude to navigate and process transactions in SAP.

  • Must demonstrate effective communication across all levels within the organization, as well as with external constituents.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly

  • with excellent attention to detail

  • Proven ability to handle confidential information with discretion, be adaptable to various

  • competing demands, and demonstrate the highest level of customer/client service and response

  • Must be able to work independently

Job Requirements

MINIMUM QUALIFICATIONS:

Education and Experience:

  • Requires a minimum education of a High School Diploma; BS/BA preferred.
  • Prefer five + years experience in the business world, preferably in operation/supply chain/administrative areas.
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